Public Meeting Notices May 28, 2019

NOTICE OF PUBLIC MEETING

Prescott Historical Society
Board of Trustees

The Board of Trustees of the Prescott Historical Society (PHS—an Arizona state agency) will meet on the 28th day of May, 2019, beginning at 4:00 p.m. at the Sharlot Hall Museum Library and Research Center (Granite Creek Center), 115 S. McCormick St., Prescott, Arizona. The Board may go into Executive Session for the purpose of obtaining legal advice from its attorneys on any of the listed agenda items pursuant to A.R.S. § 38-431.03(A)(3). If the Board votes to go into Executive Session, the Executive Session will be held immediately after the vote and will not be open to the public. On completion of the Executive Session, the Committee may resume the meeting, open to the public, to address the remaining items on the agenda. The Board will discuss and may take action on any of the following items:

AGENDA

1. Call to Order.

2. Approval of the Minutes of the March 26, 2019, Board of Trustees meeting.

3. President’s Report – David Maurer, president

a. Board Self-Assessment
b. Annual Meeting

4. Policy Committee Report – Kendall Jaspers, chair

a. Discussion and action on a proposed revision of the By-Laws respecting the composition of the Executive Committee and its potential effect on the State Open Meeting law.

5. Nominations Committee Report – Ben Andre, chair

a. Board Self-Assessment

6. Director’s Report – Fred Veil, executive director

a. Capital Projects Update

i. Lawler Exhibit Center Fire Suppression System
ii. Gas Meter Conversion Project

7. Agenda items for future meetings

8. Call to the Public.

This is the time for the public to comment. Those wishing to address the Board of Trustees must register prior to the beginning of the meeting, and be recognized by the Chair. It is probable that each representation will be limited to no more than three (3) minutes and one (1) person per organization. Members of the Board of Trustees may not discuss items that are not specifically on the agenda. Therefore, pursuant to A.R.S. § 38-431.01(H), action taken as a result of public comment on any topic not specifically listed on the agenda will be limited to directing staff to study the matter or scheduling the matter for further consideration and decision at a later time.

9. Adjournment.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum, (928) 445-3122. Requests should be made as early as possible to allow time to arrange the accommodation.

CERTIFICATION OF POSTING OF NOTICE

The undersigned certifies that the attached notice was duly posted by Ken Leja on May 27, 2019, at 2:00 p.m. at the following locations: www.sharlothallmuseum.org and the entry porch of the Bashford House, Sharlot Hall Museum, 415 W. Gurley St., Prescott, Arizona.

Dated this 27th day of May, 2019, at 2:00 p.m.
Ken Leja, Manager of Media and Marketing

NOTICE OF PUBLIC MEETING

Prescott Historical Society and Sharlot Hall Historical Society
NOMINATIONS COMMITTEE

Pursuant to A.R.S. § 38-431, NOTICE IS HEREBY GIVEN that the Nominations Committee of the Board of Trustees of the Prescott Historical Society (PHS-an Arizona state agency) and the Sharlot Hall Historical Society (SHHS-a non-profit corporation) will hold an open meeting on Tuesday, the 28th day of May, 2019, beginning at 3:30 p.m. at the Sharlot Hall Museum Library and Research Center (Granite Creek Center), 115 S. McCormick St., Prescott, Arizona. Unless otherwise indicated by annotation (PHS or SHHS), all agenda items are joint matters of both the Prescott Historical Society and the Sharlot Hall Historical Society. Items on the agenda may be taken out of order. The Committee may go into Executive Session for the purpose of obtaining legal advice from its attorneys or to discuss personnel matters, items pursuant to A.R.S. § 38-431.03(A)(3) and A.R.S. § 38.431.03(A)(1). If the Committee votes to go into Executive Session, the Executive Session will be held immediately after the vote and will not be open to the public. On completion of the Executive Session, the Committee may resume the meeting, open to the public, to address the remaining items on the agenda. The Committee will discuss and may take action on any of the following items:

AGENDA

1. Call to Order.

2. Review and approve Minutes of the May 1, 2019, Nominations Committee meeting.

3. Review and discussion of potential candidates for election of members for the positions of President, Vice President, Secretary and Treasurer of the Boards of Trustees of the Prescott Historical and Sharlot Hall Historical societies for terms beginning July 1, 2019.

4. Adjournment.

Persons with a disability may request a reasonable accommodation by contacting Sharlot Hall Museum (928) 445-3122. Requests should be made as early as possible to allow time to arrange the accommodation.

CERTIFICATION OF POSTING OF NOTICE

The undersigned certifies that the attached notice was duly posted by Ken Leja on May 27, 2019, at 2:00 p.m. at the following locations: website www.sharlothallmuseum.org and the entry porch of the Bashford House, Sharlot Hall Museum, 415 W. Gurley St., Prescott, Arizona.

Dated this 27th day of May, 2019, at 2:00 p.m.
Ken Leja, Manager of Media and Marketing